Quick answer
A strata compliance register should track every recurring legal and safety obligation with a due date, an owner and evidence of completion — commonly fire safety statements, essential services checks, insurance renewal, work health and safety obligations for common property, and any state-specific inspection requirements. The register only works if someone is notified before, not after, a deadline passes.
Key takeaways
- Compliance obligations vary by state and building type — treat any checklist as a starting point to adapt.
- A register only works if someone is reminded before a deadline, not after it lapses.
- Attach evidence to each register entry so completion can be proven later, not just claimed.
- Assigning an owner to each obligation removes the single point of failure that causes most missed deadlines.
Why a compliance register earns its keep
Strata schemes carry a long list of recurring obligations — some legislated, some contractual, some just good practice. Most compliance failures aren't the result of ignoring an obligation; they're the result of nobody being reminded until it had already lapsed. A register with due dates and owners fixes that.
Common categories to track
Requirements vary by state and by building type, so treat this as a starting list to adapt, not a complete legal checklist for your scheme.
Fire safety
Most commercial and many residential strata buildings need periodic fire safety statements or certificates confirming essential fire safety measures are maintained. Frequency and terminology vary by state.
Essential services
Lifts, fire pumps, smoke detection, emergency lighting and similar building services typically require scheduled inspection and servicing, often annually or more frequently.
Insurance
Building insurance (and often public liability and office bearers' liability) needs annual renewal, with cover levels reviewed against an up-to-date valuation.
Work health and safety
Common property work involving contractors carries WHS obligations — safe work method statements for higher-risk jobs, and general duty-of-care obligations for the committee as it relates to common areas.
Pool and spa compliance
Where the building has a pool or spa, safety barrier compliance and registration typically need periodic renewal or certification.
Building certifications and warranties
Structural warranties, defect liability periods for newer buildings, and any conditions attached to development approvals are worth tracking even though they're not always annual.
A simple structure for the register
For each obligation, record:
- What the obligation is and why it applies to this building
- Who is responsible for actioning it (a committee member, the manager, or a contractor)
- The due date, and how often it recurs
- The evidence that proves it was completed (certificate, invoice, report)
- A reminder window — when someone should be notified before the deadline, not on the day it passes
Frequency at a glance
The table below is a general guide only — always confirm exact requirements for your state and building type.
Why "we'll remember" doesn't work
Compliance failures rarely come from a committee deciding not to bother. They come from a due date sitting in one person's calendar, that person going on leave or leaving the committee, and nobody else knowing the deadline existed. A shared register removes the single point of failure.
Evidence matters as much as the date
A completed obligation without evidence attached is hard to prove later — to an incoming committee, an insurer, or a tribunal. Attach the certificate, invoice or report to the register entry itself rather than filing it separately.
How Flex Strata helps
Flex Strata's compliance register lets you assign each obligation to a committee member, attach the evidence once it's done, and see at a glance what's overdue, due soon, or complete. Reminders surface before a deadline lapses rather than after, and the register — like the rest of the building's record — belongs to the building, so a new committee inherits a clear picture of what's due and what's already covered.
Getting started
- List every recurring obligation you can identify for your building type and state
- Assign an owner to each one, not just "the committee"
- Set a reminder window ahead of each due date
- Attach evidence as each item is completed
- Review the register at each committee meeting, not just when something is overdue
Common follow-up questions
Cite this page
Flex Strata (2026). Strata Compliance Register: A State-Agnostic Checklist. Flex Strata by Strata Pages. https://flexstrata.com.au/blog/strata-compliance-register-checklist
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